The Constitution and By-Laws of The American Swimming Coaches Association (ASCA)
Original: 1958. Multiple amendments. Amended/Approved at 1992 ASCA Business Meeting, reviewed in 2017. Amended at Cyber World Clinic by Membership on Sept 13, 2020.
The name of this organization shall be the American Swimming Coaches Association.
The following are the purposes of the American Swimming Coaches Association:
- To provide the necessary leadership and education in the field of the coaching of swimming, in cooperation with other interested organizations, in the United States of America.
- To promote organized forums or clinics where member coaches can exchange ideas on techniques, improvements, and promotion of the sport of swimming on the local, national, and international levels.
- To educate the public to the tremendous moral, physical, and intellectual benefits to be derived from participation in competitive aquatic sports for people of all ages.
- To cooperate closely with the United States Aquatic Sports, organized collegiate athletic associations, interscholastic associations, the Armed Forces, and the USA Olympic Committee to develop competitive swimming under the respective bodies.
- To develop and take action on a Code of Ethics for Swimming Coaches.
- To foster cooperation between coaches, officials, volunteers, support groups and sponsoring organizations in competitive swimming.
- To establish a central office for the ASCA. This office will serve as a clearinghouse for all information on competitive swimming, which would be made available to all coaches. To establish, as part of this office, a job service for the placement of professional swimming coaches all over the country.
- To study existing rules and regulations of the various existing administrative bodies to the end that the rules of these various bodies may be coordinated and standardized to the benefit of the sport of swimming.
- To foster the employment of full-time swimming coaches with a professional status, and adequate salaries in all pools throughout the country. To attempt to influence all institutions and organizations to elevate their coach to a higher professional standing, education, and authority.
- To evaluate the standards of swimming coaches, develop and maintain a system of Certification for coaches, and set high standards for professional competence and education.
- To assist beginning coaches to develop their skills and knowledge and to strive for professional competence. To encourage teacher training institutions to include the coaching of swimming in their curriculum.
- To foster the proper instruction of beginning swimming so that this instruction includes all the basics of correct swimming, that may eventually allow the individual to consider the attainment of excellence in swimming. To urge all instructors to teach all four competitive strokes, and to encourage competent swimmers to seek higher level training, in consultation with professional coaches.
- To encourage the building of new pools and the proper maintenance of existing pools. To especially encourage the construction of 50-meter pools.
- To publicize the great work that has been done and is being done by the leading swimming coaches of the United States. To promote the prestige of the swimming coach as a professional teacher and coach who contributes to his community and to the nation through the building of sound minds and sound bodies.
III: Members and Fees of the American Swimming Coaches Association.
Fees – All Membership fees shall be determined by the ASCA Board of Directors.
- Classes of Memberships and Qualifications are:
- Active – Presently coaching.
- Retired – Was an active coach for five years or more.
- International – Residing outside USA territory.
- Associate – Active Coach without full membership criteria in place as per changes of 9/92. (Signed Code of Ethics plus working on progress towards Level 4 Education, only.)
- Honorary – By vote of the Board for Outstanding Service.
- Corporate – for businesses involved in support of the sport of swimming.
- Fees – All Membership fees shall be determined by the ASCA Board of Directors.
- Classes of Memberships and Qualifications are:
IV: All organizational proposals that shall be mandatory for all members of the association, once adopted, must be presented for adoption into the bylaws by majority vote of all eligible members present at the annual meeting. Such proposals must be available to the membership 60 days prior to the voting meeting, through the ASCA Magazine or newsletter.
Article Two: Officers and Board of Directors
1. I. All officers and Board of Directors members must be United States ASCA Members and active for a period of at least five years.
2. II. The officers of the Association shall be: President, Vice-President (s), with multiples as necessary and decided by the Board, and Secretary/Treasurer. Upon the recommendation of the Board, an Executive Director shall be employed to fill the positions of Secretary/Treasurer.
1. During the term of the Executive Director, those two positions shall become additional Vice-Presidents or other Titles on an Executive Committee of five people, President and two additional Vice-Presidents and two additional members of the Executive Committee. The officers and Executive Committee shall be elected annually by the Board of Directors.
3. The Board of Directors shall consist of 15 members, with five elected each year, and shall serve a term of three years.
1. The Directors shall be elected by ballot at the annual convention and include those ballots mailed and received two weeks prior to the first Monday of the convention, from a candidates list as available for the July issue of the ASCA Magazine, or write in candidates.
2. Vacancies on the Board created by resignation or death may be filled by the candidate receiving the next highest number of votes in the election in the year prior to the vacancy occurring. Any member missing three consecutive meetings may be removed by vote of the remainder of the Board.
3. No member of the Board shall be elected to serve more than two consecutive terms on the Board (6 years). The immediate Past President of the Board shall remain on the Board (16th Member) in an ex-officio capacity.
4. All board members must be certified
5. The Executive Director shall operate directly under the authority of the ASCA President, Executive Board and Board of Directors. The Executive Director shall be the chief administrative and financial officer of the ASCA and shall sign all deeds, leases, contracts, and other legal documents to be executed on behalf of the Corporation.
Article Three: Meetings.
1) The Annual Meeting shall be held in conjunction with the Annual ASCA World Clinic or as otherwise determined by the Board of Directors. Only active and retired members of the ASCA have the right to vote on any Association matter.
2) The Board of Directors shall meet:
a) At the World Clinic.
b) As required. Board meetings may be called and be official meetings, depending on a quorum being present (more than 1/2 the Board of Directors). Informal meetings will be held for informational purposes at any time.
3.) The following order of business shall be observed at the Annual Meeting:
a) Approval of previous minutes of meetings of the Annual Meeting if votes were taken.
b) Election of the New Board of Directors.
c) Report of the President (and/or Executive Director)
d) Report of any committees.
e) Consideration of action items or resolutions
f) New Business
Article Four: Amendments
- The by-laws of the association may be amended by a majority vote of the members present and entitled to vote at the annual meeting.
- All members of the Association shall be notified in writing of proposed changes to the By-laws at least 30 days prior to the annual meeting.
Article Five: Awards
1. I. The ASCA Coach of the Year Award will be given annually to the individual whose coaching effectiveness has contributed the most towards American Swimming Excellence at the world level. The Award shall be voted on by the ASCA Board of Directors. Nominees shall be presented by a three-person committee headed by an appointee of the ASCA President and chaired by an ASCA Vice-President. Nominees shall be ASCA Members at the time of presentation of the Award.
2. II. Chapter Age Group Coaches of the Year. Each ASCA Chapter, or in their absence, LSC, shall be invited to select an Age Group Coach of the Year, and a Senior Coach of the Year. The Age Group Coach of the Year award is based on the following Criteria:
• The coach has done the best job of preparing 14 and under swimmers for senior swimming through technique development, attitude development and performance development.
• The Awards shall be presented at the ASCA Awards Dinner each year.
3. All NISCA, CSCAA, YMCA and MACA Coaches of the Year shall also be honored at the ASCA Awards Dinner each year.
Article Six: Committee Procedures
- The President is empowered to appoint all committees.
- Committees will be publicized as formed, and all ASCA Members may indicate interest to the President, in serving.
- Committee Chairs may recommend appointments to the President.
- Standing Committees shall include:
- Ethics Committee – to be elected once every four years by the membership of ASCA in a mail ballot published in the ASCA Newsletter or equivalent mailing. They shall meet as needed and develop case studies as appropriate.
- Certification Committee – Shall be appointed by the President and serve at the discretion of the President. They shall assist the Executive Director as requested and needed to improve the Certification process and program.
- Finance Committee – May be appointed by the President with one ASCA Vice President to help discuss funding of the association, and to develop necessary investment strategies.
2020 AMENDMENTS – PANDEMIC PROVISIONS
Emergency provisions were requested to allow the Board to take emergency action to accommodate for pandemic and lockdown conditions. Our 2017 Bylaws specified that much of the governance of the ASCA take place in person, during the Board and Business Meetings of the World Clinic, and with info printed/shared in mailed Newsletters. This is not only antiquated but was also obviously impossible due to the pandemic. Adjustments were proposed in order to hold the World Clinic electronically, and allowances made for more time to amend the Bylaws. The following specific requests were ratified by the membership via online voting on Whova:
- Waiver of Notice for Article 4.2 and Article 2.4 regarding communication: Bylaws currently require 30 days minimum to share information in print (in writing) such as candidate announcements and governance changes. Because information is now commonly shared electronically – we can present any information and candidates via website, video, or teleconference. APPROVED
- Amend Article 2.4: Approval to allow for electronic meeting and Board election procedures. APPROVED
- Add to Article 6.3: The addition of a standing Board Committee, the Governance Committee. The Committee will be publicized as formed, as per current Committee Bylaws. Any ASCA member is welcome to volunteer for consideration for a spot on this committee. Committee will conduct a thorough review and update of Bylaws, to bring Bylaws into compliance with modern-day technology and nonprofit standards. Proposed amendments and changes will be presented to the Board and Membership, to be ratified electronically by the Membership before end-December 2020. (APPROVED)
Approved: Sept. 13, 2020
ASCA Bylaws amended 9.13.2020 at CWC: PDF Download